Executive Assistant

Executive Assistant – Investment Banking

Hong Kong

As a Barclays Executive Assistant, you will provide full secretarial assistance in Investment Banking. You will schedule and coordinate meetings and events and help maintain busy appointment calendars. You will be arranging and coordinating travel schedules and reservations. You will be accountable for answering, screening, and routing telephone calls and responding to inquiries from internal and external clients and liaising with senior level individuals throughout the firm.  

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Offering full secretarial assistance to a range of senior bankers as well as junior bankers
• Providing extensive diary management and coordination across the population
• Organizing meetings and assisting with agenda
• Assisting bankers track and follow through on client meeting and logging CRM info
• Organizing domestic and international travel arrangements, cabs and visas for business trips
• Liaising with other regions to arrange inter-office visits including security access, desk allocation, PC login, staff/client meetings, and remind bankers of cross-border registration
• Coordinating and maintaining holiday schedule for the team to ensure no operational outages

What we’re looking for:

• Experience working as a Personal Assistant/Secretary within a banking environment
• Team player, ability to work with others, confident
• Pro-active, focused hard worker, willing to “go the extra mile”
• Highly organized and excellent attention to detail

Skills that will help you in the role:

• Extensive experience with MS Office packages particularly PowerPoint & Excel and advanced knowledge of Outlook
• Ability to work under pressure and to tight deadlines
• Ability to deal comfortably with all levels of management within the organization

Where will you be working?

Our offices are situated in the center of Hong Kong’s financial district, at 2 Queen’s Road. Cheung Kong Centre is an investment banking hub that offers panoramic views of Victoria Harbour and Kowloon Peninsula. There is a variety of local amenities and you will be just a short walk from shopping malls, health clubs and multiple transport links.

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