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Date live: Sep. 23, 2022

Business Area: COO & Functions

Area of Expertise: Technology

Reference Code: 90344581

Contract: Permanent

Job title :- Confirmation PMO Lead

Location: Pune

About Barclays

Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective

Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life.  If you would like some flexibility, then please discuss this with the hiring manager.

Introduction:

Key responsibility for this role is to perform PMO related activities for Trade Confirmations and Process Automation and Tooling areas. Once basic PMO activities are taken care of, this role will be further expanded to take part in Project Management activities in the confirmations space and/or wider Ops Tech space. Individual hired for the roles will have access to the central MI and Portfolio details and will be given responsibility of executing PMO tasks owned by Line Manager reporting into Confirms Global Head.

What will you be doing?

PMO

  • Responsible for project management activities, project status reporting in coordination with IT project managers and regional / functional managers
  • Responsible for Budgeting & Forecasting analyses, project creation, maintenance, metrics & MIS reporting
  • Responsible for precise project allocations, people-to-projects mapping, reviewing and reporting India invoicing and validation for reporting regional cost allocations
  • Analysis of actual vs. budget spends, headcount control & reporting of actual vs. budget vs. forecast headcount
  • Managing costs & expenses of the project and resource management by reprioritizing resource allocations based on supply & project requirements, tracking timesheet based effort analysis and project costing
  • Maintaining information repository and creating MIS / dashboards for global reporting, delivering Monthly Business Reviews (MBR / QBR) and highlighting major risks to functional heads / management team
  • Running dashboards for headcount estimation & attrition analysis, future requirements, hiring and on-boarding and assisting management in decision making process
  • Evaluating Contractual / Legal documents for new / existing projects transitioning from regions with cost estimations, resource requirements, and underlying risk factors
  • Responsible for adhoc data collations and governance and senior management reporting
  • Vendor Contract management, Supplier Management and governance

Business Management

  • Facilitate team meetings, Governance meetings events and ceremonies, Track actions for closure
  • Facilitate retrospectives on a frequent basis to identify problems and continuous improvement solutions
  • Build a trusting and safe environment where problems can be raised without fear of blame, retribution, or being judged
  • Communicate and negotiate with Senior Management and the business unit leadership team where appropriate
  • Engage with multiple teams and disciplines to resolve issues in a timely manner and drive out root cause identification through varied tools and methods.
  • Maintain strong communication with relevant teams, stakeholders and vendors.
  • Assist with internal and external communication, improving transparency, and radiating information
  • Facilitate and contribute to the continuous improvement of the development pipeline to remove waste and inefficiency.
  • Educate others outside the team about how the team is working through sharing learning and experiences.

 What we’re looking for:

  • Experience working as part of a PMO or business management with cross-functional, matrix staff (including vendors)
  • Demonstrable experience of working to fixed business deadlines/constraints will less supervision
  • Organizational and planning skills, data collection, data visualisation, analysis and management
  • Proficiency in MS Word, Excel , Power point and  Visio

Skills that will help you in the role

  • Understanding of Markets / IB Business
  • Experience of working with Technology team as Business Manager / PMO
  • Exposure to Tech Budgeting exercise and concepts

This role is deemed as a Certified role under the PRA & UK Financial Conduct Authority - Individual Accountabilities Regulations and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Where will you be working?

Pune

Be More at Barclays

At Barclays, each day is about being more – as a professional, and as a person. ‘Be More @ Barclays’ represents our core promise to all current and future employees. It’s the characteristic that we want to be associated with as an employer, and at the heart of every employee experience. We empower our colleagues to Be More Globally Connected, working on international projects that improve the way millions of customers handle their finances. Be More Inspired by working alongside the most talented people in the industry, and delivering imaginative new solutions that are redefining the future of finance. Be More Impactful by having the opportunity to work on cutting-edge projects, and Be More Valued for who you are.

Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.

Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.

Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect

We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone's contribution.

Integrity

We operate with honesty, transparency and fairness in all we do.

Service

We act with empathy and humility, putting the people and businesses we serve at the centre of what we do.

Excellence

We champion innovation, and use our energy, expertise and resources to make a positive difference.

Stewardship

We prize sustainability, and are passionate about leaving things better than we found them.

Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive.

Empower

Trust and support each other to deliver. Make decisions with those closest to the topic. Include diverse perspectives. Celebrate success and learn from failure.

Challenge

Question whether things can be done better. Use insights based on data to inform decisions. Be curious about how we can adapt and improve. Speak up and be open to alternative viewpoints.

Drive

Focus on outcomes. Deliver with pace. Be passionate and ambitious about what we do. Take personal responsibility. Actively build collaborative relationships to get things done.

More about working at Barclays

The Barclays Way

This is the spirit of Barclays. It’s why we exist, what we believe and how we behave. But most importantly, it’s how we make decisions, take action and get things done.

Learn more

Purpose

We exist to provide responsible finance to people and business – but also a whole lot more.

Values

We believe great talent RISES. It acts with Respect, Integrity, Service, Excellence and Stewardship.

Mindset

We discover our full potential through our desire to Empower, Challenge and Drive each other.